Why should you start thinking about booking a day of wedding coordinator? It’s been a rocky road for many of us and with so many weddings postponed, 2021 is set to be a busy year for wedding celebrations (whoop whoop). It goes without saying that we’ve started the year with a little uncertainty but with the roll out of the vaccine there is absolutely hope on the horizon for weddings over fifteen people to resume to normality, let’s hope from as soon as Spring (fingers crossed).

With that in mind and with many engaged couples having to make cut backs on their original wedding budgets, here I breakdown the top 10 reasons why you need a day of wedding coordinator for the big day.

You can still have a wedding planner if your budgets changed

UK & global virtual wedding planning services

Engaged couples across the UK due to wed in 2020 have no doubt made the decision to change some of their original wedding plans. Life must go on and many of my couples opted for an intimate wedding instead, getting the legal bit done and moving the celebration to a time when we’re living in a post Covid world.

It’s no surprise that a lot of us have been financially impacted by the pandemic and as such, some of you that were planning to get full planning support might now be looking at more affordable ways to still get that planning support but without all the bells and whistles.

Is a day of wedding coordinator worth it?

The last thing you want to be thinking about on your wedding day is ‘the schedule’. Have the buttonholes arrived? Who’s telling guests where to park? When do I walk down the aisle? The list is endless, no matter how big or small the celebration. 

If you want a stress free day that you enjoy for all the good reasons than a day of wedding coordinator is a smart investment and no brainer.

What does a day of wedding coordinator do?

Sometimes called ‘wedding day management’, a day of wedding coordinator normally steps into the planning fold roughly 4-6 weeks before the big day. A day of wedding coordinator steps in to implement your plans and vision for the big day to ensure everything runs smoothly.

What does a wedding planner do?

My wedding day management service aims to assist you right up until the last dance of the evening, so you can be certain everything will take place as planned and it includes:

  • Initial consultation, in person or via Skype  
  • 2 x pre-wedding venue visits
  • Detailed itinerary creation
  • Contract checking and last-minute troubleshooting
  • Supplier liaison
  • Venue set-up and on-the-day coordination
  • Guest logistics

How much does a day of wedding coordinator cost?

This varies greatly depending on the exact level of support you need. My suggestion would be to approach a planner for an initial consultation to understand what the day of wedding coordinator service entails – good and trusted planners will always have a minimum fee for each service they provide and will adjust this according to any additions you want to make to their responsibilities.  

My minimum fee for this service starts at £1,000 and you can view the key areas of responsibility here.

Why do I need a day of wedding coordinator?

Here I breakdown the top 10 reasons why you need a day of wedding coordinator.

  1. Stress less

As I mentioned previously, a day of wedding coordinator will alleviate any stress from your wedding day. Experienced planners will seamlessly slot in and take over the reins, leaving you to get swept up in the elements that you should be enjoying.  

2. Troubleshoots

One perk of hiring a wedding planner is they deal with a lot of little (and not so little) issues that arise behind the scenes. Both on the day and in the lead up to.

As an experienced event and wedding planner, there’s not much I’ve not had to deal with. From last minute rearranged table plans to a sick Mother of the Bride, you name it, I’ve dealt with it. Being a planner means you have to constantly be ahead of the game, seeing potential issues before they arise to get ahead of it. I pride myself on being solutions focused and acting fast on my feet – it really does save my bacon every time.

3. Detail

The devil really is in the detail and a wedding planner’s job is to ensure there is no stone unturned when it comes to the detail of your big day. I pride myself on attention to detail and will spot the small and not so small elements that need a little tweak here and there

London wedding planner

4. Timings

This is where a wedding planner really comes into their own. We love a schedule, conducting you, your guests and numerous suppliers at different times of the day is no mean feat!

This is an element which normally always falls down in the absence of a planner. Without the one central person bossing it, suppliers might become confused about timings or have questions and who do you think they’re going to come to…that’s right, you

5. Supplier expertise

A day of wedding coordinator normally steps into the mix once you’ve booked all the suppliers. Where a planner adds value in this instance is knowing what to look for in signed supplier agreements, more often than not small things are overlooked in contracts which can have a pretty big impact on the wedding day. For example, ensuring that the caterer or bar company has agreed to pour drinks during the wedding breakfast – believe it or not this is hugely overlooked and will result in unexpected costs that you didn’t account for.

6. Organisation

It goes without saying that a day of wedding coordinator will bring with them an abundance of organisation skills. This is the one skill I pride myself on, meticulous organisation will go a long way during the planning process.

7. Family politics

Who doesn’t have an element of family drama and a wedding is where those delicate issues are normally heightened. One thing you can count on is the upmost discretion and letting your planner in on your worries and concerns ahead of time will ensure that a plan of action is formed and any nervousness is alleviated.  

8. More time with your nearest and dearest

Palming off jobs to your bridal party might seem like the sensible thing to do but these are important guests that should be right by side in celebrating and enjoying your big day.  It’s really a no brainer but hiring a wedding planner will ensure you get to soak up every important moment and spend that all important time with the people you love the most. You only do this once and you need to do it right!

back garden wedding ideas
Cardiff Photographer Alex Sedgmond – Penarth Wedding, Hannah & Chris

9. Gain a bestie

I cover this in a previous blog about ‘the advantages of hiring a wedding planner’ but imagine, another bestie that is completely supportive but non judgy. There are so many important decisions to make for a wedding and sometimes couples can be under pressure from family and friends who often make their own demands, especially from those that want a more traditional day.   

This is where a wedding planner is invaluable, we understand the challenges and the sometimes difficult decisions you need to make. We’ll listen, support you and offer solutions and ideas on how to find the right balance. We’re in your corner.

10. Complete peace of mind

Working with a wedding planner allows you to unlock years’ of expertise which in turn will elevate your wedding to the next level, making it a truly unforgettable wedding experience.

Thanks for stopping by. I hope these top 10 tips have provided more insight into why you should hire a day of wedding coordinator.

Now all there’s left to do is sit back and hire that wedding planner.

Sophie x